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Finance Assistant

London, UK

Full Time

Level 3 and above

About the Role

You would support the Finance Manager, and other members of the finance team, by managing the books of prime entry including; maintaining the company bank reconciliations, raising sales invoices, inputting sales and purchase invoices onto the accounting system.

You would:

  • Support the Finance Manager in the maintenance of the company bank accounts, preparing regular reconciliations of all accounts

  • Generate and issue all sales invoices, and liaise with our commissioners to ensure that payments are received in a timely manner. Follow up any disputes, and if necessary, draw to the attention of the Finance Manager

  • Ensure all invoices are coded correctly making sure that default codes are only used when appropriate

  • Assist the Finance Manager with credit control tasks

  • Raise housing management invoices, and take appropriate credit control actions over the housing management accounts

  • Ensure all purchase invoices are properly logged on the suppliers control sheet and assigned a unique reference number starting with PL

  • Check that the nominal code is visibly written on the face of all purchase invoices

  • Post the invoices to the purchase ledger, stamp them as posted and then forward them to the appropriate manager/budget holder for authorisation, using the Adobe Acrobat sign system

  • Collate all authorised invoices into a batches for payment

  • Prepare a payment run for the Finance Manager’s approval before generating a final payment run

  • Print remittance advices and attach to invoices and send batch for approval by Directors

  • Respond politely and promptly to supplier queries

  • Verify the monthly petty cash submissions of the Office Manager and Daycentre manager before posting to the cash book

  • Assist the Finance Manager with preparation of the input of timesheets for the outsourced payroll

  • Reconcile the Petty Cash account

  • Reconcile the Credit Card accounts, ensuring all entries are properly coded and entered onto the accounting system

  • Any other reasonable duties as may be required by the Finance Manager or Finance Director


Minimum qualifications and skills


  • AAT qualification or Degree in Accountancy & Finance

  • Clear, fluent English speaker

  • Proficient in working with numbers and ability to perform basic calculations

  • Team player

  • Capable of working thoroughly and systematically under the supervision of the Finance Manager

  • Proficient in the use of IT (MS-Office, Internet and Emails)

  • Attention to detail

  • Eligibility to work in the UK


  • Have a basic knowledge of elementary book keeping

  • Have a basic knowledge of office administration

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